DOX - Document Compliance System Overview

The Document Compliance System (DOX) is a database designed to efficiently generate, track and maintain the status and location of all documents. DOX tracks past and current documents, and serves as a tickler system for upcoming document requirements. The system is an excellent risk mitigation tool for managers, both large and small.

DOX replaces cumbersome, manual processes for tracking documents. Instead, DOX provides a cohesive system to locate and monitor all necessary paperwork.

• Access a flexible, multifaceted document compliance system designed to track necessary documentation for a variety of needs such as: mortgages and loans, legal documents, financial statements, etc.
• Tickler, at the touch of a button, to see what documents are needed, when they are needed, when they were submitted, who is responsible for submitting them, etc.
  • Associate/link documents with a specific customer, deal, facility, property, borrower or guarantor.
• Protect access and documents with DOX’s secure login system not typically available in manual and spreadsheet systems.
  • For example, documents can be received and logged by one individual and verified as received by a second individual, leading to greater security and assurance. In addition, if a requested form is not submitted on schedule, a waiver or extension may be granted.
• Reporting - The power of DOX is seen in its reporting capabilities. DOX generates a variety of standard reports including past due documents and documents due in the next 30, 60 or 90 days. Reports can also be generated by Risk Manager, Group Risk Manager or Account Officer.
  • In addition to multiple standard reports, DOX is integrated with MS Excel for customized, error free reporting capabilities.
• Contact SGP for FAQs and purchasing information.